NIGHT ACTIVITY !!!

Bournemouth Scouts Night Activity 18th – 19th March 2017 Joining Instructions Please read these instructions carefully and let me know if you have any queries 

Your Details 

Group: 30th
Scouts: 11
Teams: 2
Leaders: 3
Arrive on Site: 3:30:00 PM Register at HQ : 4:30:00 PM 

Theme 

This year’s night activity will have the theme of ‘Crystal Maze’. Teams will navigate a course through the forest via bases where they will have the opportunity to win crystals. These crystals will be worth time in the Crystal Dome at HQ where the winning team will be the ones that collect the most gold tokens. 

Routes 

There are quite a few groups who are entering young/inexperienced teams and therefore we will have 2 routes available to the scouts. 

The blue route will be marked in places, the scouts will still need to navigate using a map but hopefully the strategic positioning of glow sticks will aid them on their way. 

The red route (also the explorer route) will be opened to older/more experienced scouts who want a challenge and the opportunity to gain more crystals and see if they can beat the explorers! This will be an extension of the blue route and will not be marked. 

Please encourage older scouts to take on the harder route – we have an extremely large number of teams entered and this would really help ease the congestion at bases! Scouts will be asked to choose a route on registration. 

Food 

Scouts will be provided with a meal on Saturday afternoon, a snack on return to site after the hike and breakfast on Sunday morning. Please let me know ASAP (before 9th March) 

any specific dietary requirements. 

Arrival and Parking 

Due to a very small car park only minibuses and leaders cars will be allowed into Woodcutts. There’s a high chance that vehicles will be blocked in the car park, access will maintained for a minibus. If you think you may need to get away urgently, park at the village hall and we’ll arrange a lift to your vehicle. 

Your arrival time 

If you are arriving by minibus then please aim to arrive at 14:00. We need to use you to shuttle the rest of the scouts to the site. 

If your scouts are being dropped off by parents, please ask them to arrive between 15:00 – 15:30 at Six penny handley village hall . The Village Hall is off of Common Road. (Postcode SP5 5NJ). We’ll provide a minibus shuttle from the village hall to the campsite. 

Registration 

Team Registration time is on the top of this sheet. ONLY the Team Leaders should report to HQ with a complete list of team member names and Dates of Birth. 

Equipment 

Each member will require at least:
- appropriate clothing for a hike, taking into consideration the weather forecast, including waterproofs
- appropriate footwear
- a reusable drinks container and drink (to be carried on the hike)
- snacks for the hike
- at least 1 full change of clothing (left on site)
- Plate, Bowl, Mug, Knife, Fork, Spoon and tea Towel (Mug to be carried on hike)
- top half of Uniform for final parade (left on site)
- any other items required for a 2 day camp 

Each team will require: 

– tent(s)
- high visibility vests – one for each scout
- at least one compass
- at least one map (1:25,000, Explorer 118, Shaftesbury and Cranbourne Chase) – of the TUFFMAP/ACTIVEMAP variety
- at least one whistle
- a suitable first aid kit
- a survival bag
- Minimum 2 watches
- Fine nib marker pen to write on the map 

– notepad(s)/pen(s) or pencil(s) 

Mobile Phones 

We recommend each team has 1 mobile phone for emergency use only. This phone should be turned off and kept sealed in a plastic bag and only used in an emergency. We will provide scouts with clear emergency procedure guidelines. 

Setting up camp 

Campsite space is almost as limited as the parking. Leaders are encouraged to sleep in the hall rather than pitching a tent. Please try to get tents in as close as possible. 

Departure 

As with the arrival parents will need to meet at the Village Hall and Scouts will be mini- bussed to that location. Final parade will be finished by 09:30 so leaders should be realistic about how long it will take them to strike camp and advise their parents of a meeting time accordingly. (I’d suggest 10:00hrs) 

As can been seen it would be preferable for all Scouts to travel out and return home with their leaders thus saving a lot of minibus shuttles, however I realise that’s not always possible. 

Hot drinks and squash will be available throughout the activity, however you must provide your own mugs and drinks bottles. Flasks and drinks bottles should be filled prior to leaving site for the incident hike. 

Nan Process 

Each scout troop should follow the NAN process and also have their own in-touch system in place. 

Leaders 

If you are in charge of a base on a base you will be contacted separately with the information about the base. Otherwise we will need all leaders to help out at either the campsite, navigation workshop or search and rescue. Please come and see us in HQ and you will be allocated a job! 

If you have any questions please contact me. 

Regards, 

Mike Booth 

mikeyboothy@gmail.com 

079395415590